Meeting attendees can submit, view, and
search abstracts on the ECRIS08 area of
Abstract submission is now closed. Posters
may still be accepted, although it would not be included in the
abstract book at the workshop, it would be included in the
proceedings. If you are interested in submitting a Poster, please
contact Richard Pardo at
- The abstract should be a concise
one-paragraph summary of the major points of your research in 1200
characters (about 250 words).
- The abstract system accepts only plain
ASCII text; no subscripts and superscripts, special math symbol,
characters not found in American English, etc. (This refers to
abstracts. Your eventual manuscript will be fully formatted,
preferably in Word although LaTeX will be accepted if necessary.)
- The abstract should be entered as one
continuous paragraph—no carriage returns.
- Equations are usually not appropriate for
- The “auspices” (acknowledgement of
funding) should not exceed 200 characters.
- Footnotes, if used in the abstract,
should also be limited to 200 characters. Put each one on a line
of its own by using a carriage return.
- After submission, the next window will
allow you to designate the co-authors; the primary or
“corresponding” author; and the presenting author. By default, the
person who submits the abstract is assumed to be both the
corresponding author and the presenter. Be sure to enter all
co-author names so that they will appear in the index.
- You may log in and change your abstract
and the related information (such as author lists) at any time
until mid June. Then we will close the abstract
database and begin our committee work.
Accessing the JACoW Abstract Submission
- Log in to the
JACoW database to submit and manage abstracts.
- If you do not have a JACoW account, you
can create one at that same link. The same account will be used
later for submittal of your manuscript.
- During the submission process, you will
be asked to categorize your abstract by subject matter and to
express a preference for oral or poster presentation.
- The deadline for abstracts is
Manuscript & Presentation Submission
At this time, the website is not yet ready to receive manuscripts.
If you would like to send your manuscript early you may email it to
Maria Power at firstname.lastname@example.org.
The deadline for manuscript submission is the last day of the
workshop, September 18th.
requirements are described in the JACoW manuscript templates.
JACoW templates for Word make it easy to produce these results,
and they show an example of a properly formatted paper. Authors may
find this information (adapted from the ICALEPCS instructions by
Charlie Horak) helpful in coping with special situations, deciding
how best to use the JACoW templates, or attempting to produce JACoW-compatible
documents in programs other than Word.
(PAC/EPAC-like) templates preferably using Word (preferred) will be
used for the manuscript preparation. There is no maximum number of
Everyone giving a presentation at BIW08 is
required to write a paper for the Proceedings.
What to Submit
- A properly formatted Word or OpenOffice
document. If you upload only one thing, this should be it.
- A PostScript file made from that
document. The Adobe PostScript driver gives the most consistently
- Preferably, a separate file containing
each original illustration in its native format. For an appearance
of uniform high quality, we will make our own PDF files in a
standardized way. We usually do not use author-created PDFs.
Presentations need to be
in PowerPoint or PDF format and can be submitted through JACoW. If
the presentation has not been submitted ahead of time or if there
are changes, it must be brought to the Session Chair at least 15
minutes prior to the session. There will be no overhead or slide
projector available. Please allow 5 minutes at the end of your
presentation for questions.
computers and a black and white printer will available in the
workshop computer room, located in the workshop office. These
computers will be configured with the same versions of software as
the presentation computer (Office 2003 and Acrobat Reader).
Poster boards will be available along with push pins. The usable
poster board size is 45” x 91” (114 x 231 cm). Posters can be
installed at anytime before the poster session and should be removed
at the end of the session.
The poster session will take
place Monday, September 15th, 15:30-18:00 in the Chicago
You may put your poster up any time after 08:30 on the day of the
poster session. Your poster must be on display by 15:00.
Your assigned poster number is
the same number on your abstract. The assignments will also be on
display at the poster area. Please mount your poster on the board
labeled with that number.
Please remove your poster by the end of the Tuesday oral sessions.
The workshop proceedings will be published through the Joint
Accelerator Conference Website (JACoW). The workshop proceedings
will be archived by JACoW and available worldwide through the JACoW
servers. In addition each participant will be provided with a
flash-drive of the proceedings. You may also request a paper version
of the proceedings if that is your preference.